Cheltenham Darts League

 

 

 

Constitution

1 Title
1:1 The Organisation shal be called THE CHELTENHAM DARTS LEAGUE, hereafter to be referred to as 'the Organisation'
2 Objects
2:1 To foster and promote the sport of DARTS at all levels, providing opportunities for competition
3 Membership
3:1 Membership of the Organisation shall be open to any person, regardless of race, age, gender, sexual orientation or ability, who completes a membership application form and pays the relevant subscription/joining fee as determined by the Organisation Committee.
3:2 There shall be one (1) class of membership available.
4 Officers
4:1

The Officers of the Organisation shall be as follows:

Chairperson  
Results Secretary Executive Officers
Treasurer  
5 Election of Officers
5:1 All Officers shall be elected at an Annual General Meeting of the Organisation by the Delegates representing the teams of the Organisation.
5:2 All Executive Officers are elected for a term of three (3) years, but may be re-elected to the same office for another term.
6 General committee
6:1 The affairs of the Organisation shall be controlled by a General Committee comprising the Executive Officers of the Organisation and three (3) or more Members elected from, and by, the delegates of the Organisation. The General Committee shall meet at agreed intervals and not less than four times per year.
6:2 The duties of the General Committee shall be:
6:2:1 To control the affairs of the Organisation on behalf of its Members
6:2:2 To keep accurate accounts of the finances of the Organisation through the Treasurer. These should be available for reasonalbe inspection by Members and should be audited before every Annual General Meeting. The Organisation shall maintain a bank current account and the following Officers shall be authorised to sign Organisation cheques: two from the Chairperson; Treasurer and Registration Secretary.
6:2:3 To co-opt additional members of the Committee as the Committee feels this is necessary.
6:2:4 To make decisions on changes to the Organisation for the benefit of its members on the basis of a simple majority vote. In the case of equal votes, the Chairperson shall be entitiled to an additional casting vote.
7 Annual General Meetings
7:1 The Annual General Meeting shall be held not later than the end of August each year. 14 clear days' written notice shall be given to Team Contacts of the Annual General Meeting by circulating a copy of the notice to every contact at their home address. Members must advise the Chairperson in writing of any business to be moved at the Annual General Meeting at least 7 days before the meeting. The Chairperson shall circulate or give notice of the agenda for the meeting to Members before the meeting begins.
7:2 The business of the Annual General Meeting shall be to:
7:2:1 Confirm the minutes of the Organisations last meeting.
7:2:2 Receive the audited accounts for the year from the Treasurer.
7:2:3 Receive the annual report of the Committee from the Chairperson
7:2:4 Elect an auditor
7:2:5 Elect the Officers of the Organisation ie; Chairperson; Results Secretary; Treasurer and other General Committee Members.
7:2:6 Review subscription rates and agree them for the forthcoming year.
7:2:7 Transact such other business received in writing by the Chairperson from members seven (7) days prior to the meeting included on the agenda.
NOTE: The agenda could provide for 'Any other business', but Members should be encouraged to refer other items ot the General Committee and give the required notice ofr important Annual General Meeting business.
7:3 Extraordinary General Meetings may be convened by the General Committee or on receipt by the Chairperson of a request in writing from not less than five (5) Full members of the Organisation. At least 21 days' notice of the meeting shall be given.
7:4 Nomination of candidates for election of Officers shall be made in writing to the Chairperson at least seven (7) days in advance of the Annual General Meeting date. Nominations can only be made by Full Members and must be seconded by another Full Member.
7:5 At all General Meetings, the chair will be taken by the Chairperson or, in their absence, by a deputy appointed by the General Committee
7:6 Decisions made at a General Meeting shall be by a simple majority of votes from those Delegates attending the meeing. In the Event of equal votes, the Chairperson shall be entitled to an additional casting vote.
7:7 A quorum for a General Meeting shall be 50% of the Teams Delegates of the Organisation including two (2) from the Executive Officers.
7:8 Each team of the Organisation shall be entitled to one (1) vote at the Annual General Meeting and Delegates Meetings.
8 Alterations to the Constitution
8:1 Any propsed alterations to the Organisation Constitution may only be considered at an Annual or Extraordinaly General Meeting convened with the required written notice of the porposal. Any alteration or amendment must be proposed by a Full Member of the Organisation and seconded by another Full Member. Such alterations shall be passed if supported by not less than two-thirds of those Delegates present at the meeting assuming that a quorum has been achieved.
9 Dissolution
9:1 If, at any Annual General Meeting of the Organisation, a resolution be passed calling for the dissolution of the Organisation, the Chairperson shall immediately convene an Extraordinary General Meeting of the Organistaion to be held not less than one month thereafter to disucss and vote on the resolution.
9:2 If, at that Extraordinary General Meeting, the resolution is carried by at least two-thirds of the Delegates present at the meeting, the General Committee shall thereupon, or at such date as shall have been specified in the resolution, proceed to realise the assets of the Organisation and discharge all debts and liabilities of the Organisation.
9:3 After dishcarging all debts and liabilities of the Orgainisation, the remainings assets shall not be paid or distributed amongst the Full Members of the Organisation, but shall be given or transferred to a Charity Organisation.

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